Vin Vineyards and IT Solutions LTD t/a Vin Vineyards is committed to tackling alcohol fraud on a National level within the UK. We work to eliminate risk and aim to ensure that we comply with all requirements and regulations and insist that all our customers and suppliers perform due diligence checks on us in return.

The following information has been prepared to support and confirm Vin Vineyards to be classified as “fit and proper” in compliance with HMRC Regulations.

  • Company Name: Vin Vineyards and IT Solutions LTD
  • Trading Address: 7 John Thresh Way, Langford, Maldon. Essex. CM9 6FR.
  • Telephone Number: +44 7983366213
  • Email: [email protected]
  • Trading Activity: retail sale of wine; wholesaler of wine and direct supply to customers through organised events and online website. IT Consultancy to Vineyards Turn key operators and Investment Management organisations.
  • Website Address: www.vinvineyards.com
  • Type of Organisation: Private Limited Company
  • Company Number: 09813389
  • VAT Number: 232076142 –   EORI number: GB232076142000

COMPANY STRUCTURE

Vin Vineyards and IT Solutions LTD is a limited company and is registered and incorporated through Companies House in the UK. The details of our current directors, our registered address and annual accounts are verifiable through their online service: please click HERE for all the updated information about the company.

DUE DILIGENCE CODE OF CONDUCT (DDCOC)

Our Due Diligence Code of Conduct (DDCOC) sets out the basic rules we will follow and the values that will guide our decisions. It also points us to a more detailed processes and procedures relating to the purchase and supply of alcoholic products.

The DDCOC is built on the premise of ‘knowing your customer or supplier‘ and the commercial transactions that will be involved. Supply chains are only as strong as the weakest link and the purpose of Vin Vineyards’ DDCOC is to prevent entering into commercial transactions with any illicit customer or supplier. The policy will aid in ensuring all customers and suppliers are regularly reviewed so any changes of activities are identified, and the appropriate action taken.

Specific guidelines have been developed for customers and suppliers. All customers and suppliers must provide the required list of documents and completed questions for Vin Vineyards to undertake a risk assessment before any account is open. Vin Vineyards will only trade with a customer or supplier if they have passed the necessary risk assessment checks. Vin Vineyards  will only work with suppliers in the alcohol industry who accept payment by bank transfer. Cash and cheque payments are not permitted.

Mr. Vijay Devaraajhan (Director) or another authorised member of the team will review the submitted information on a case-by-case basis and Vijay Devaraajhan will conduct the final sign off. Any customer or supplier who fails to pass the risk assessment will immediately have all transactions ceased pending review. If the review is unsatisfactory, the account will be closed indefinitely.

Regular reviews of customer and supplier information will a be conducted by Vijay Devaraajhan or another authorised member of the team and the final sign off will be conducted by Vijay Devaraajhan. In the rare occasion Vijay Devaraajhan is unable to complete the final sign off, Mrs. Lavanya Vijay will work on his behalf and cross check with Lavanya Vijay on his return.

All initial checks and further reviews will be documented in the customer or supplier file and maintained on an ongoing basis. Reminders for checks should be in the internal cloud- based calendars.

The DDCOC will be implemented and maintained by Vijay Devaraajhan and In the rare occasion Vijay Devaraajhan is unable to complete the final sign off Lavanya Vijay will work on his behalf and cross check with Vijay Devaraajhan on his return.

Part of the DDCOC is to ensure day-to-day checks are in place to identify transactions that may lead to fraud or involve goods on which duty may have been evaded. Checks in purchase order processing and customer orders are two areas where daily checks are performed.

1. SELLING ALCOHOL – FOR A RETAILER TO OPEN AN ACCOUNT:

For a business to register for trade, the following documents are required:

  • Copy of Incorporation Certificate
  • Copy of VAT Certificate (If applicable)
  • Company Bank Details
  • Owner Photo ID details (Passport or UK Driving License)
  • Fill the AWRS Due Diligence Questionnaire (See bottom of this document)
  • Proof of who are their customers

We will perform our checks as soon as we receive all the documents above. Payment methods accepted are Card or bank transfer only. Vin Vineyards does not accept cheques or cash. Please note, that photo ID may be requested for card payment at the time of payment. All initial checks and further reviews will be documented in the customer file electronically.

2.  SELLING ALCOHOL – FOR A WHOLESALER OR DISTRIBUTOR TO OPEN AN ACCOUNT:

For a business to register as wholesaler, the following documents are required:

  • Copy of Incorporation Certificate
  • Copy of VAT Certificate (If applicable)
  • Company Bank Details
  • Owner Photo ID details (Passport or UK Driving License)
  • Fill the AWRS Due Diligence Questionnaire (See bottom of this document)
  • Proof of who are their customers

Once the information has been gathered, Vijay Devaraajhan or another qualified senior member of staff will complete a risk assessment. Any customers identified as high risk will undergo further questioning before we decide if we will begin to trade. High-risk customers that are accepted will be evaluated every three months; all other customers will be reviewed on annual basis.

All customers who do not pass the internal check will be notified that their account will not be opened and customers with suspicious behaviour will be reported to HMRC within 5 working days.

All initial checks and further reviews will be documented in the wholesaler file electronically.

3. BUYING ALCOHOL FROM OTHER SUPPLIERS OR WHOLESALERS:

We will ensure that all the wholesalers Vin Vineyards buys the alcohol from have been approved by HMRC under the AWRS. Mr. Vijay Devaraajhan will check the wholesaler’s URN (Unique Registration Number) against the HMRC online database and also perform all the additional trade checks needed to make sure is a legitimate business.

All suppliers who do not pass the internal check will be notified and business with suspicious behaviour will be reported to HMRC within 5 working days.

4. AWRS Due Diligence Questionnaire

Download the questionaire here. Vin Vineyards AWRS Questionnaire